High-Level Workflow & Operations Support.
Zero Long-Term Commitment.
From client onboarding automations to streamlined digital workspaces, I help you refine your backend operations and design workflows that actually work — without the overhead of a full-time hire.
They Come to You for the Big Vision — But Your Backend Operations Are Slowing You Down
Your business looks polished from the outside — but behind the curtain?
Onboarding is inconsistent.
Your tools don’t connect.
Manual tasks eat up hours every week.
That’s where I come in.
I offer short-term, high-impact workflow and automation support that bring order, efficiency, and flow to your backend operations — so you can finally focus on the work that grows your business.
Here’s How I Can Help You Get Back in Control
From quick system fixes to full back-end cleanups, I offer project-based support that helps you get organized and regain your time. Whether it’s your inbox, a launch, or that Notion setup you’ve been avoiding — I’ve got you. My services bring order, ease, and automation so you can focus on the work that moves your business forward.
Client Onboarding Setup
Deliver a seamless, professional experience from day one. I’ll build an onboarding flow that runs on autopilot — contracts, invoices, emails, and all.
Workflow Strategy & Audits
Identify gaps in your operations and create a clear roadmap to streamline and automate.
CRM & Digital Workspace Builds (Airtable, ClickUp, Notion, Asana, Hubspot)
I’ll design the systems your team actually uses.
Admin Operations Setup
Organize your files, SOPs, and processes into streamlined systems that support growth.
Launch Tech + Backend Support
From integrations to cleanup, I run the ops so you can run the show.
Tool Integrations & Automations
Connect your platforms so tasks run automatically, data stays synced, and nothing gets missed.
Automate it
✢
Optimize it
✢
Streamline it
✢
Simplify it
✢
Automate it ✢ Optimize it ✢ Streamline it ✢ Simplify it ✢
What Clients Work With Me
“This is the first time I’ve felt in control of my business operations.”
Monet Goode
“Professional, fast, and super clear. I knew what I was getting and she delivered more.”
Channing Lee
“Her systems gave me back 5+ hours a week — and peace of mind.”
Keith Finley
Who’s Behind the Systems?
Hey, I’m Gillian — a Virtual & Executive Assistant turned Workflow + Operations Specialist with over 5 years of experience building systems for CEOs, small business owners, and service providers.
I help refine backend operations with automation-first systems that save time, reduce stress, and create smoother client experiences.
No retainers. No long-term contracts. Just powerful, project-based support that works.
Ready to Fix the Backend Bottlenecks?
If you’re done wasting hours on admin and manual tasks, I’ll help you get your backend operations running like clockwork.
Just fill out the short inquiry form and I’ll be in touch within 1–2 business days.